How Gorkha Department Store Saves 60% of Its Time Using Hajir Khata – Best Attendance Software in Nepal (Case Study)

How Gorkha Department Store Saves 60% of Its Time Using Hajir Khata – Best Attendance Software in Nepal (Case Study)

Gorkha Department Store, known as the mart giant of Eastern Nepal, is one of the most reputable and second-largest retail chains in the region after Bhatbhateni. With hundreds of employees and a high-volume retail environment, managing attendance, shifts, leaves, and payroll became increasingly challenging.

For years, the company relied on an outdated Indian HR and attendance system. The software was difficult to use, expensive, lacked proper support, and made HR operations slow and frustrating. Generating custom reports, verifying attendance, and preparing payroll required extensive manual effort. Employees also had no easy way to check their attendance or salary details, forcing them to rely on HR for every small query.

Gorkha Department Store wanted a modern, user-friendly, Nepali-built HR system. This led them to choose Hajir Khata — the best attendance and payroll software in Nepal.

Why Gorkha Department Store Chose Hajir Khata

Hajir Khata addressed the exact pain points the store faced.

Clean and modern interface

The platform is designed for Nepali businesses and is easy to use for HR teams, managers, and employees.

Affordable and cost-effective

Compared to foreign software, Hajir Khata is both budget-friendly and feature-rich.

Scalable for all business sizes

The system supports small businesses, large enterprises, and multi-branch chains.

Complete HR and payroll automation

Hajir Khata includes:

• Automatic payroll calculation
  

• Mobile app for check-in and check-out
  

• Biometric attendance integration
  

• Leave and holiday management
  

• Overtime and bhatta management
  

• Multi-branch and multi-device support
  

• Employee dashboard to view attendance and payslips
  

• Web portal for HR and admin users
  
  

The transparency helps reduce confusion and improves the relationship between employees, HR staff, and management.

Implementation at Gorkha Department Store

The onboarding process was smooth and quick. Within a short time:

• Employees began using mobile or biometric devices for attendance.
  

• HR shifted from manual registers and outdated systems to automated workflows.
  

• Payroll calculations became accurate, fast, and stress-free.
  

• Attendance and leave data became available in real-time.
  

• Managers gained visibility across all branches from a single dashboard.
  
  

Situations like late arrivals due to valid reasons, shift changes, and branch transfers became easier to manage.

Results: 60% Reduction in HR and Payroll Time

After implementing Hajir Khata, Gorkha Department Store achieved:

• 60% faster payroll processing
  

• Reduced errors and manual workload
  

• Full transparency between HR, employees, and management
  

• Instant reporting for attendance, leaves, overtime, and payroll
  

• Higher employee satisfaction due to access to their own data
  

• Improved multi-branch coordination
  
  

Hajir Khata has become a core HR tool for the retail chain and continues to support its growing workforce.

Why Hajir Khata Works for Nepali Businesses

Hunchha Digital follows the mission: “Aba Nepal Hunchha Digital” — meaning Nepal will now move toward digital transformation. With this vision, the company has built modern products for Nepali and international markets.

Hajir Khata is now trusted by supermarkets, hospitals, retail chains, NGOs, INGOs, tech companies, and various SMEs. More than 30 businesses are already onboard and using the system successfully.

The software is affordable, reliable, and ideal for small and medium businesses that want to streamline HR operations.

Hajir Khata is one of the best HR and payroll software solutions in Nepal, designed specifically for Nepali business needs.

ajir Khata enables organizations like Gorkha Department Store to simplify HR operations, improve transparency, and automate payroll in a single click. From attendance tracking to multi-branch management, Hajir Khata helps companies save time and reduce stress.Hajir Khata – Payroll and attendance management in one click.